Staff Accountant

 DEPARTMENT:  FINANCE

POSITION:  STAFF ACCOUNTANT

General responsibilities include administrative task in support of the department director. Supports accounting operations by typing correspondence, responding to internal and external inquiries, preparing accounts payable reports, reviewing documentation on processes,  processing vouchers, conducting research of technical information,  filing documents for later reference; and processing fixed asset transactions.  

 

 

Salary

 

Minimum

$ 28,000

Mid

$32,500

Maximum

$37,000

General Purpose

  1. Maintains accounting records by making copies; filing documents; scanning information; purging records per regulation.
  2. Maintains the accounts payable entries.
  3. Prepares journal entries and adjusting entries for the general ledger.
  4. Reconciles and prepares vouchers for utility bills.
  5. Maintains of all city grant records.
  6. Processes grant required filings.
  7. Responsible for fiscal inventory of fixed assets
  8. Completes journal entries for disposal, additions, and depreciation of fix assets.
  9. Prepares month end and annual reports related to expenses and fixed assets.
  10. Expected to cross train for the processing of business licenses and purchasing tasks.
  11. Protects organization's value by keeping information confidential.
  12. Updates job knowledge by participating in educational opportunities.
  13. Accomplishes accounting and organization mission by completing related results as needed.

 

QUALIFICATIONS

 Knowledge of:

  • General Accounting principles, procedures, and methods used in the performance of clerical and technical accounting duties.
  • Basic principles and procedures of financial record keeping and reporting.
  • Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
  • Methods and techniques of proper phone etiquette.
  • Methods and techniques for basic report preparation and writing.
  • English usage, spelling, grammar and punctuation.
  • Business letter writing and basic report preparation.
  • Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

  • Strong Organization and Reporting Skills, Attention to Detail, Proficiency with Microsoft Office, Communication, Productivity, and Dependability are all needed to excel in this position.
  • Perform a variety of clerical accounting and office support duties and activities in support of assigned function.
  • Perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files.
  • Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
  • Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
  • Understand and apply pertinent laws, policies, codes, and regulations as well as department rules, policies, and procedures with good judgment.
  • Implement and maintain filing systems.
  • Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports.
  • Participate in the preparation of a variety of administrative and financial reports.
  • Read, understand, and review documents for accuracy and relevant information.
  • Operate and use office equipment including a computer and various software packages.
  • Adapt to changing technologies and learn functionality of new equipment and systems.
  • Use applicable office terminology, forms, documents, and procedures in the course of the work.
  • Type and enter data at a speed necessary for successful job performance.
  • Understand and follow oral and written instructions.
  • Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs.
  • Maintain composure and exercise good judgment when answering demanding questions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

 Education and Experience Guidelines

 Education/Training:

Bachelor’s Degree with a concentration in Accounting or Finance.

Experience:

Experience with Paylocity, BS&A Accounting software, Excel, and/or PTWIN a plus.

Governmental accounting background experience a plus but not required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

 Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office

setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Hearing: Hear in the normal audio range with or without correction.